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Office Management Associate (Contract - 3 days p/w)

Magic Spoon

Magic Spoon

New York, NY, USA
Posted on Wednesday, May 8, 2024

Magic Spoon reimagines your favorite childhood breakfast into a high-protein, grown up cereal to power your days. Since launching in 2019, we've become one of the fastest growing DTC brands, Forbes called us "the future of cereal", TIME Magazine named us in their Top 100 inventions, and we’ve launched in cereal aisles nationwide in Target, Walmart, Kroger, Albertsons, & more.

We’re looking for an Office Management Associate, 3 days per week, Tuesday - Thursday, from 8:30AM - 4:30PM, to join our growing team. We're searching for an organized, food/CPG/restaurant loving individual to be responsible for leading the smooth operation of the office environment. This position requires a hands-on, proactive and detail-oriented professional who is able to handle office administration and contribute to fostering a positive workplace culture. This is a contract role, with potential to extend to full time perm.

As Office Management Associate you'll:

  • Maintain a clean and organized office environment, including stocking the kitchen, tidying communal spaces and unloading dishwashers
  • Manage all office operational needs, including weekly catering, merchandise, kitchen and office supplies inventory ordering & organization, and other administrative responsibilities
  • Manage reception and guest & candidate experience in the office, including management of key card and guest access
  • Support People Operations Manager with organization and execution of all team events, both in office and off-sites, including team calendar management
  • As required, work with cleaning staff & third-party office supply and service vendors, and office security & emergency preparedness
  • Act as day to day point person with property/building management and subcontractors, ensuring the office is always in working order and up to code and resolving issues quickly
  • Support People Operations Manager with office related onboarding processes
  • Oversee office and C-Suite team shipping accounts, receive, send, unpack and distribute mail and deliveries as necessary
  • Support team (including the C-Suite) in coordination of large company and executive board meetings, both virtual and onsite and including any catering and conference room technology support
  • Collaborate on the management of the office expense budget and report monthly to the People Operations Manager and the Chief of Staff & Head of BizOps
  • Proactively update and evolve systems and protocols for efficiency and success